Finance Admin Assistant




Leading global Shipping company in the City of London is looking for a Finance Admin Assistant to join their Accounts team.


Reporting to the Finance Manager, in a team of ten, the role involves a variety of administration duties relating to the company’s transnational finances, to include:

Ensure that information entered into the electronic and paper based accounting systems is accurate and up to date.

Data entry

a) Set up voyages in 3 accounting systems in line with voyage schedules provided by Operations team

b) Look up and then update exchange rates daily and weekly

c) Split closed voyages, upload, process, print and distribute Manifest Check Reports to Trade Accountants

d) Create new vessels on request and maintain vessel information on Mac Docs (blue screen), Midas and vessel list spreadsheet

e) Check and then amend or cancel voyages, vessels in accounting systems

Payment and receipts data entry:

a) Stamp and log payable and receivable invoices when received by e-mail or post or created
b) Maintain invoice log so that Excel based sub-ledger is an accurate representation of Accounts Payable and Accounts Receivable
c) Raise paperwork for cash receipt as required supplied by the Treasury Manager
d) Raise ad hoc payments relating to Trade costs as required (e.g. container damage claims payment)
e) Create (Receivables) invoices as required by Operations department ideally within 2 working days,
maximum 5 working days and e-mail.
f) Prepare bunkers payments for review by the Assistant Trade Accountant
g) Prepare slot payments
h) Creating multi-currency batch preview to account for Slot costs on P&L costs
i) Support Owners items reconciliations


  • Must have some basic finance experience
  • Must have a keen interest in pursuing a finance related career, and be pursuing a recognised accounting qualification (AAT, CIMA, ACCA or equivalent)
  • A finance related degree would be an advantage but is not required (school-leavers are welcome to apply)
  • Must be looking for stability in a long term role
  • Must be adaptable and able to quickly learn new things
  • Must be a friendly and helpful team player, but also able to work independently
  • Must have strong experience of MS Excel and Word
  • Must have excellent attention to detail and time management skills
  • Must have excellent communication skills